Resources

Getting started with JobBot

Welcome! JobBot is a desktop application that runs on your own Windows machine - your resume, your search history, and the documents it generates never leave your computer. Once you’ve completed your Gumroad purchase, you’ll receive a download link and a setup walkthrough by email.

What you’ll need

• A Windows 10 or Windows 11 PC
• Google Chrome or Microsoft Edge installed
• A stable internet connection (JobBot uses the web to scrape job boards)
• Your most recent resume as a Word document
• Optional: a cover letter you’ve written in your own voice - JobBot will use it to learn your writing style

Your first launch

Run the installer, open JobBot, and it’ll walk you through three quick steps: importing your resume, connecting the job boards you want to search, and choosing how often JobBot should run. Ten minutes from download to your first batch of matches.

Building your profile

The quality of JobBot’s matches depends almost entirely on how well your profile represents you. Spend 20 minutes here and it pays back for months.

What to include

• Every real skill you have - technical, soft, and domain-specific. JobBot compares skills literally, so “project management” and “PM” aren’t the same thing. List both.
• Achievements with numbers. “Reduced outages 40%” is stronger than “improved reliability.”
• Qualifications and certifications, even the ones you think are obvious.
• Industries you’ve worked in - it helps JobBot score adjacent roles correctly.

The optional cover letter

If you drop in a cover letter you wrote yourself, JobBot models your tone from it. Every future letter sounds like you - not a generic AI. It’s optional, but we strongly recommend it.

Keep it alive

As you pick up new skills or finish new projects, update your profile. JobBot will re-score your saved jobs against the new version so you can see anything that just became a better fit.

Scheduling daily runs

JobBot is built to work while you don’t. Out of the box, it runs four times a day - but every piece is configurable.

The default schedule

• 11:00 AM - Morning scrape: catches newly posted roles from the overnight batch.
• 4:00 PM - Afternoon top-up: a second pass for anything added during the day.
• 5:30 PM - Analysis & document generation: scores the day’s fresh matches and writes tailored resumes and cover letters for anything above your threshold.
• 3:00 AM - Overnight refresh: a longer, deeper scrape while the job boards are quiet and fast.

Tuning it for you

From the dashboard you can change run frequency, skip any individual run, or kick off a manual scan - useful when a role you’re excited about goes live and you want a tailored resume in the next few minutes rather than hours.

Pause mode

Going on holiday, or starting a new role? Flip the pause toggle and JobBot stops everything cleanly. Flip it back when you’re ready. Nothing is lost.

Reviewing & applying

JobBot does the hunting and the writing. You make the call on which roles are worth your name being attached to.

The match score

Every job gets a score from 1 (poor match) to 10 (strong match), plus a short note on what drove the number - the matching skills, the gaps, and anything unusual in the listing. Start by looking at 8-plus and expand the net if the queue is thin.

Where your documents live

For any match that clears your threshold, JobBot saves a tailored resume.docx and cover-letter.docx into a folder named for that role. Open them, read them, tweak if you want - they’re yours.

The apply flow

• Open the job listing from the dashboard (one click).
• Hit Apply on the job board.
• Upload the two documents JobBot prepared.
• Fill in any board-specific fields (pre-filled answers cover most of them).
• Mark the role Applied in JobBot so it moves into your pipeline.

As you hear back - rejection, interview, offer - move the role through the stages. Over time you’ll have a clean picture of your pipeline and the conversion rate at each step.

Tips & troubleshooting

A scraper isn’t returning results

Job boards tweak their pages. If LinkedIn or Seek stops returning jobs, it’s almost always because we need to ship a small update. Email robin@jobbot.au with the date it started and we’ll push a fix.

Login prompts during a run

Some boards expire sessions on a rolling basis. If JobBot can’t log in, open the board manually in Chrome or Edge, sign in, then re-run JobBot - it re-uses your browser session.

My match scores feel low

Nine times out of ten, this is a profile issue rather than a scoring issue. Walk through Guide 2 again and make sure every real skill, certification, and tool is listed. Add synonyms for common skills. Re-run analysis and watch the scores climb.

JobBot is suggesting skills I don’t want

Add patterns to the exclusion list - job titles, locations, industries, even keywords. JobBot will quietly skip anything that matches, and those exclusions will keep your pipeline focused on what you actually want.

Still stuck?

Email robin@jobbot.au with a short description and, if you can, a screenshot. Support is handled personally - expect a reply within one or two business days.